Data Analyst - Finance Office

Country: United Kingdom;

City: Birmingham

Vacancy added: 30.08.2019

Employer: University of Birmingham

Resumes due: 30.09.2019


Position Details

Finance Office

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £30,395 to £39,609 with potential progression once in post to £42,036

Grade 7

Full Time - Permanent 

Closing date:  30th September 2019


Job summary

Working as part of a small team to provide specialist financial advice and management information to the Hospitality and Accommodation Services (HAS ) Team with responsibility for monitoring and controlling a budget of £63million. Specifically, the financial analyst is required to extract, report and analyse key information for the benefit of key decision making within HAS. 

The data comes from both the financial ledger and a number of unique supporting HAS operating ledgers (to include StarRez, Kinetics, Gladstone, MCR and more). The post holder has responsibility for ensuring that the data provided is clear and easily understood and reports provided are clear and well presented. He/she will need to be a specialist in all of the operating systems as well as fully understanding the business to ensure the integrity of data so that the information provided can be used by budget holders to manage their budgets effectively and help them make effective financial decisions.

The postholder will be located in the HAS Budget area and , as such, will often be the first point of contact for any number of financial and process queries from budget holders, the Director of HAS or the HAS Business Partner.

This role is suited to someone with a solid understanding of finance whilst having experience in analytical roles and an aptitude for advanced IT skills especially excel.


Main Duties

Data Analysis

  • Responsibility for capturing raw financial data from a number of unique and complex systems and sources and analysing this information in a way that that aid decision making in the area.
  • Being the first point of contact in HAS for financial queries and requests
  • Maintain and develop various financial models and templates to ensure focused analytic review of financial data 
  • Prepare and discuss reviews with operational managers on a regular basis. Advise and assist with interpretation of data and possible courses of action   
  • Delivering improvements to the monitoring of financial key performance indicators to ensure targets are set and progress measured. Communication with budget holders to ensure indicators are being met and corrective action is being taken.
  • Produce ad-hoc financial data from HAS Operating systems as deemed necessary for making decisions.
  • The postholder will work with all areas of the business to ensure information provided is of value, produced in the most efficient way and is relevant to the needs of the business
  • Responsibility for ensuring the system reconciliations and data integrity checks are carried out prior to the publication of monthly reports. This is key to ensuring that data entered into the financial ledger is accurate and timely in the accounts and budgeting process



  • Run, validate and distribute reports on a daily, weekly and monthly basis to strict deadlines
  • Provide timely, relevant and accurate reporting & analysis of the departmental performance against historical, budgeted and forecasted results to facilitate achievement of the budget 
  • Key point of contact for Finance Office and HAS staff to resolve day to day queries or issues identified through monitoring of the department’s performance.
  • Determine and create new reports that would be helpful in monitoring and controlling costs


Budgeting and forecasting

  • In support of the business partner, the postholder will play a key role in preparing budgetary information across a range of commercial budget areas in line with assumptions agreed. This includes detailed explanations of variances against the agreed budget.
  • Reporting of budget to date information considering agreed principles and assumptions but also activity within the budget area
  • Responsibility for preparation of updated Forecasts at key points in the year to help determine a more accurate year end position.
  • Ensuring the validity of the data provided from the operating systems so that the current financial position against Budget and Forecast can be determined with confidence.


Process Improvement

  • Providing knowledge and advice on best practice relating to all aspects of accountancy, financial processes and management information. 
  • Responsibility for driving change in relation to administrative support structures; evaluating existing procedures and processes in association with other finance office staff to drive consistency, simplification and efficiency. 
  • The ability to develop and propose solutions to problems for review by the Business Partner for HAS.
  • Identifying critical areas of financial performance and focussing time on those areas where improvements can be effected



  • Deputise for the HAS Business Partner in Management Team meetings and other meetings on strategy as required
  • Ensure consistency with other budget areas by regular meetings with the Management Accounts team
  • Discussing and reviewing outputs and reports with the HAS Business Partner.


Required Knowledge, Skills, Qualifications, Experience 

  • The postholder should hold a degree with a recognised accountancy qualification as well as being able to demonstrate significant relevant experience of analysing data.
  • Aptitude, confidence and flair for analysing and manipulating large data sets and presenting in a clear, logical fashion is essential.
  • HAS are an income generating operation which is unique to the University so a commercial awareness is required for the role  
  • Advanced IT and excel skills 

Informal enquiries to Helen Taylor

We value diversity at The University of Birmingham and welcome applications from all sections of the community’

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Where to send resume: